As in effect on August 1, 2024.
Fraternity Regulation 4.1 (Original)
CHAPTER AFFAIRS / Criteria for Alumni Board Operation
Effective August 7, 1973
4.1.1. Meet monthly.
4.1.2. Include advisors as ex officio members without vote, unless advisor is elected to board, in which case he has voting power.
4.1.3. Require the undergraduate president and undergraduate treasurer to report in person at monthly board meetings.
4.1.4. At least examine, and preferably approve, Active Organization Budget (Form X-1) and Active Organization Program (Form S).
4.1.5. Give undergraduate treasurer assistance in collecting bills.
4.1.6. Secure house notes, if note system is used, from all new initiates. Consider an undergraduate house note treasurer for this. Failure to secure notes has cost a number of chapters much needed money for house remodeling and construction. The use of a house note system is highly recommended and considered by BLF in loan negotiations.
4.1.7. Alumni treasurer bill alumni for annual alumni dues and house notes due not less than annually.
4.1.8. Meet with Mothers, Wives or Parents Club at least semi-annually.
4.1.9. One or more board members should dine at chapter house monthly or more frequently.
4.1.10. One or more board members confer not less than monthly with housemother and cook.
4.1.11. One or more board members visit engineering, architecture and science deans and advisor to fraternities at least semi-annually.
4.1.12. Attend Founder’ Day and initiation ceremonies insofar as possible. Assist the undergraduates in planning and promoting Founders’ Day celebrations.
4.1.13. Hold annual corporation meeting at house. Actives, who are corporation members, in particular should hear financial report of corporation treasurer and receive, as all members should, a printed copy.
Most undergraduates are amazed at how little is left after mortgage or lease payments, taxes, insurance and major repairs are covered. This is aggravated if a rent payment is missed, the serious effect of which should be understood by the undergraduates.
4.1.14. Alumni board should choose and recommend the chapter advisor for acceptance by the undergraduates, or should have veto power over active organization choices of advisor. The chapter advisor may spend more time with the undergraduates, but his role is indicated by the fact he is chapter (active + alumni) advisor, not active organization advisor.